BACK OFFICE FOR THE TRADES · A HIRE WHOEVER EMPLOYEE
Foley is the book-keeper for your trade business. Call or text him like a guy on your crew - the expense, the extra, the hours, the thing you can't forget. He files it, word for word. At six he texts you the day.
He says the number and the job back before anything lands - never a guess, never a wrong number in your book.
Why he exists
Not into the bank. Not into a spreadsheet. Into your head, mid-shift, where it dies by supper.
Foley's whole job is catching what you already said out loud. He doesn't do small talk. He does line items.
Found money
"We forgot one - ah well, buy another" is a real line item. Foley catches it the moment you say it, holds it, and puts it on the invoice where it always belonged. He pays for himself the first time he remembers a $45 vent.
That counter is Foley's own dashboard card, showing the demo book you can watch him keep across this page - so what you see is exactly what he shows you.
Extras on the book · this month
$0
2 caught in conversation · both invoiced · receipts attached
The day
4:50
"Spent three forty-nine eighty-seven at Home Depot for north shore."
said at a red light, hands free
6:00
The day arrives as one text.
spend, extras, hours, what's still open
6:04
Phone's in the bowl by the door.
nothing waiting for "tonight"
He stays late so you don't.
Hands on the wheel, tell Foley the story of the day - what got done, what was said, what changed. It lands in the book word for word, timestamped, filed to the job. For the estimate two years from now ("didn't we do one of those? when? where?"), and for the day someone swears you never said it.
Save the contact once, and it's "Hey Siri, call Foley" from the truck.
Talk as long as you want. He's salaried.
6:00
MON AUG 11 · ON THE DRIVEWAY
Foley - Mon Aug 11. Spent $612.37 (2 filed). Extras logged: 1 ($45) - North Shore Winter Club. Hours: 16h. Journal logged. Open (2): send that quote to Dave; call the inspector back.
Wrong number in the text? Reply FIX and it's flagged on your dashboard.
The crew
Your lead guys get a link that opens the book from any phone: the jobs, the schedule, the ledgers, what's still open. They can check off todos and move a job's dates - and every change is signed with their name, so the book never mutates silently.
Danny loses the paper. Danny cannot lose the link.
And when the accountant wants a spreadsheet: one tap. It's a spreadsheet.
Straight answers
The roster
Different jobs, different temperaments, one shop. Hire them together or one at a time.
Hire him
WORK ORDER · NEW HIRE
No. 0002 · duplicate
Sign-up takes one card and six lines. He's on the clock in minutes.